Personal Assistant

Administration / Moldova, Chisinau

We opened several positions of Personal Assistants to the Executive team of Dyninno, a San Francisco-based group of companies that has been providing top-notch products and services in finance, travel, and entertainment across 50 markets since 2004. Our passion for excellence has taken us far and wide, and we now have a team of over 5,400 professionals working from offices in the USA, UK, Colombia, Latvia, Moldova, Romania, Turkey, Uzbekistan, Egypt, and the Philippines. If you a sharp, fast and attentive, it is a brilliant opportunity to build a career in global company.

Responsibilities:

• Hotel Booking: Searching and reserving the desired property according to the preferences of the Executive, negotiating the best rate through the use of agency commission or special discounts, and, if necessary, redeeming miles and bonus points. Communicating with hotel staff and management if necessary, as well as in case of disputes, with the ability to negotiate and get the desired result. Organizing room preparation for the arrival of the Executive (and guests of the company).
• Flights/tickets/transfers: Booking and searching for tickets for the Executive (and guests of the company), coordinating flight plans. Notifying personal drivers of the Executive about travel plans, transfer orders, and car rentals for each departure/arrival.
• Searching and purchasing tickets to theaters and any other events: coordinating and searching for the best seats, calling brokers, and using all available Concierge services to acquire the best tickets.
• Administrative duties: controlling and timely organizing of the comfortable work of the head in each of the company’s offices. Direct interaction with office managers/secretaries, informing about the necessary preparations for the arrival of the head, organizing tea/coffee, and other household needs. Liaise with office staff to assist with travel and other tasks as they arise; flag urgent requests and ensure a timely response.
• Purchases, online orders: search and call sellers and stores, if necessary, coordinate the timely delivery of goods.
• Keeping a record of all orders, flights, and bookings, using a calendar to enter all events, and updating in a timely manner in case of changes.
• Fulfillment of personal assignments.
• Business assistance: support with presentation, data processing, following-up business cases, etc.

Requirements:

• Ability to work in multitasking mode, in conditions of a large amount of information, understanding the priority of tasks.
• High communication skills, both written and oral; the ability to interact with the leaders and guests of the company.
• Ability to maintain confidentiality and work with confidential information.
• Attention to detail and precision.
• Flexibility in tasks.
• Knowledge of English at a conversational level.

Compensation:

• Flexible working schedule 5/2.
• Salary USD 1,000 NET.
• Official employment and social benefits (IT-park company).
• International and multicultural experience.
• Engagement with an international group of companies with strong values and an inclusive corporate culture.
• Participation in global projects for interested professionals.
• Career growth and development opportunities.
• Modern office with all facilities and relaxation areas, located in the heart of Botanica district, Chisinau.

Want to be our next success story? Apply now!

Let us know if you are interested! We will contact you and maybe soon you will be here at our office, drinking great coffee!

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